Records Management Assistant

Full-time, Permanent


2 weeks ago in Administrative and Office Support

Job Description:

Our client, a real estate company specializing in shopping center development located in Markham requires a Records Management Assistant to join their team. This role  provides support for Records Management program, including training, troubleshooting and problem solving, archiving, vendor management, program review, and program improvement.


  • Training and ongoing support for internal clients on DocuShare and RM functions
  • Promotion and enforcement of RM principles and activities in business process improvements
  • Management of archive process including packing, indexing, archiving, retrieval, and refile of archived records
  • Approval, management, and audit of RM vendors including offsite storage provider and on‐site shred service
  • Review and audit of existing RM program with recommendations for improvements to the Records Manager
  • Complete RM projects and other duties as assigned
  • Lift between 25 and 30 pounds daily, ensuring that all activities are completed safely and efficiently


  • Strong written communication skills to produce reports and training/information materials; interpersonal and communication skills to clarify, exchange information and explain difficult concepts simply to internal and external clients Ability to make presentations and conduct training sessions; strong listening and synthesis skills
  • Demonstrated proficiency with all standard file formats
  • Ability to research information, review vendor documentation, evaluate software, and make recommendations
  • Ability to learn new materials and technology without instruction; ability to work independently
  • Respect for confidentiality of all company‐wide information and records
  • Knowledge & experience using standard photocopiers and document scanner
  • Completion of undergraduate degree in Records Management, Library Science, Information Management, or equivalent degree preferred
  • Records Management work experience helpful, but not required
  • General business and office experience preferred
  • Current students (graduating in 2020 and available to work normal day‐time hours) will be considered
  • Other related degrees accepted with relevant work experience


To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Beth;

If you are already registered with TDS Personnel please contact your Consultant.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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