Property Administrator

Full-time, Permanent


1 month ago in Administrative and Office Support

Job Description:

Our client, a commercial property developer and manager requires a Property Administrator to join their team. As a Property Administrator, you will be involved in all aspects of assisting the Operations Team. Your superior communication and organizational skills mean that you are able to respond to tenant inquiries, you exude professionalism and your customer service skills are second to none. You will also assist the property manager with regular reporting, budgeting, tenant correspondence and general administration.


Accounts Receivable

  • Coordinate the accounts receivable collection process for your designated properties
  • Entry of cheques into YARDI system, cash application and print daily cash receipt list and audit list, attach to deposit for filing. Prepare and update Excel listing of post-dated cheques – all post-dated cheques to be filed in safe by month
  • Prepare the deposit and take to bank – deposit copy at Head Office
  • All tenant collections, follow up and reconciliation of tenant accounts
  • Preparation of A/R adjustments for Property Manager approval. Data entry approved
  • A/R adjustments into Yardi
  • Prepare narrative aged accounts receivable reports for Accounting mid-month and month end

Tenant Information

  • Prepare and issue approved rental advice notices for any new tenants / leases and at the beginning of each year
  • Approve changes made by Property Accountant in YARDI database to reflect move out and over holding tenant changes
  • Notify all utilities for final meter reading requirements and billing changes
  • Maintaining tenant contact lists, vendor and fire warden lists, emergency call out lists.

Property Management Assistance

  • Receiving incoming requests for service – via phone, email or in-person – from Tenants and responding by providing information, problem solving, or escalating the matter as appropriate.


  • Provide administrative support to Property Manager
  • Front line contact for tenants on an on-going basis to answer questions concerning
  • property administration and resolve their concerns including follow up to ensure satisfaction
  • Preparing tenant chargeback invoices
  • Prepare correspondence for Property Manager and draft notices to tenants as required
  • Enter, update and maintain accurate tenant lease information in Yardi tenant database
  • Review monthly rent roll to ensure accuracy for billing o Maintain Tenant and Supplier contact information
  • Work with Accounts Payable department to code all expenses
  • Maintain schedule of up to date insurance certificates for all tenants and trades o Assist Property Manager in the preparation of monthly reports to Owners including Executive Summary
  • Entering purchase orders in Quickbooks / YARDI and distributing / place orders
  • To assist with special projects that may arise


  • Minimum of 2 years’ experience in a similar role within commercial real estate
  • Strong decision-making capabilities to provide high-level service to tenants needs
  • Excellent customer service skills, proactive, results-oriented, and resourceful
  • Ability to meet deadlines without compromising accuracy, excellent product quality and attention to detail
  • Excellent verbal and written communications skills
  • Strong working knowledge of Microsoft products (MS Word and Excel)
  • Experience working with Yardi 7 is preferable
  • Demonstrated ability to work effectively in a deadline-driven environment Able to maintain confidentiality with a professional business manner


To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Beth;

If you are already registered with TDS Personnel please contact your Consultant.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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