Property Administrator

Full-time, Permanent

$50-55k

1 week ago in Administrative and Office Support

Job Description:

Our client, a commercial property management company with two buildings downtown requires a Property Administrator to join their team. The role supports the General Manager of this small office.

Responsibilities:

  • Provide strong Property and Lease administrative leadership with the necessary knowledge of the day to day responsibilities and strong knowledge of standard property lease documents
  • Prioritize work and meet targeted due-dates;
  • Respond to day-to-day tenant inquiries and escalate issues to the Director of Property Management as needed;
  • Prepare the tenant welcome packages for new tenants advising of monthly rental payments in a timely manner;
  • Utilize strong collection techniques to deal with tenant accounts receivables for the portfolio;
  • Report concerns/issues on a timely manner to the Director of Property Management;
  • Ensure accuracy and completeness of tenant chargeback invoices, percentage rent invoices including the timely entry into the accounting system;
  • Prepare pre-billing letters to tenants and process the annual recovery of operating expense adjustments to tenants;
  • Issue purchase orders and process all invoices in a timely manner; communicate directly with vendors to resolve accounts payable issues;
  • Assist with the planning and coordination of tenant appreciation events and waste audits;
  • Collect monthly retail sales and prepare productivity report on a monthly basis;
  • Provide analytical & administrative support to Director of Property Management, manage property portfolio: accounts receivable, banking & reporting requirements;
  • Participate actively and strategically at Property Management meetings, provide reporting on outstanding A/R and other major issues that arise;
  • Act as a liaison between the leasing and accounting departments to ensure a smooth operation within the portfolio;
  • Monitor utility accounts and premises meters, coordinate transfer of same to occupying tenants, where required; and
  • Other tasks and duties as assigned.

Qualifications:

  • Bachelor’s degree in Administration, Administrative professional certificate or similar educational certificate from a recognized institute or equivalent experience;
  • 2 – 3 years administration experience in a property management environment;
  • Mature approach to responsibilities, strong organizational skills, “can do” attitude;
  • Ability to foster a cooperative approach;
  • Capable of taking direction and working for a common goal with all internal and external clients;
  • Proficient in Microsoft Word and Excel;
  • Ability to build strong relationships and provide excellent customer service at all levels;
  • Knowledge of accounting and budgeting process.

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Leah; l.steinberg@tdspersonnel.com

If you are already registered with TDS Personnel please contact your Consultant.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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