Pooled Fund Administrator

Full-time, Permanent


2 weeks ago in Accounting and Finance

Job Description:

Our client, a boutique fund management firm downtown requires a Pooled Fund Administrator to join their team.



  • Act as the primary individual responsible for processing clients’ pooled fund transactions
  • and carrying through the pooled fund valuation process
  • Take ownership of the semi-monthly procedures of processing the pooled fund unitholder transactions
  • Liaise with transfer agent and custody in order to ensure pooled fund unitholder transactions are processed accurately and timely
  • Reconcile unitholder holdings after every pooled fund valuation
  • Produce fund performance sheets after valuation
  • Responsible for the daily operational management of the pooled funds
  • Monitor and reconcile the funds’ cash and communicate to PMs any upcoming cash shortfalls or surplus
  • Monitor and reconcile pooled fund holdings
  • Process trades and facilitate corresponding entries within the portfolio management system
  • Monitor and reconcile unitholder level balances and adjust in portfolio management system (when applicable)
  • Responsible for ensuring transfer of accounts, both inbound and outbound, are properly executed
  • Follow-up and communicate with third party institutions where necessary
  • Monitor money market holdings in all applicable accounts
  • Review money market maturities daily and communicate to PMs of any available cash to utilize
  • Work closely with portfolio administrators and relationship managers (the “internal
  • clients”), enabling them to achieve external client goals and requirements
  • Participate in the rotation among portfolio administrators of various daily/weekly/bi-weekly shared duties
  • Provide backup support to other portfolio administrators when they are absent (where applicable)
  • Assemble material for quarter end client mailings



  • Strong verbal & written communication skills
  • Self-motivated with initiative to meet and beat deadlines
  • Friendly, with strong ability to develop professional relationships with staff
  • Above average degree of computer literacy & proficiency with MS Office Suite (Word, Excel, PowerPoint)
  • Organized & detail-oriented
  • Works well in team & quick to offer help
  • Punctual
  • Flexible
  • Eager to learn
  • Knowledge of transfer agent and custodian operations surrounding investment funds considered a strong asset (especially with RBC Investor & Treasury Services)
  • Working knowledge of Toogood Portfolio Management System is considered an asset

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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