Operations & Custody Administrator

Full-time, Permanent


1 week ago in Accounting and Finance

Job Description:

Our client, a financial services company is seeking an Operations and Custody Administrator to assist in day-to-day responsibilities in operations team. This will include but is not limited to administration of custody relationships and ensuring that the custodian’s records are updated and correct and are allocated to the appropriate client.


  • Reconciliation between custodian and internal database:
  • Daily matching of cash balances between custodian accounts and internal database
  • Instruct custodian to move cash to/from bank account daily
  • Provide comprehensive explanations for all outages
  • Allocation of dividends, interest, any other income and process the Corporate Actions
  • Solving outages through collaboration with other operations employees, trading department, and custodian operations employee
  • Submit cash reconciliation reports to custodian auditors monthly
  • Communication with other departments:
  • Communicate any problems with partners, relationship management and all other internal and external sources
  • Respond to questions presented by Client Relationship Manager
  • US$ Source Income Reconciliation:
    Allocate US dividends
    Reconcile US source income to custodian
    Year end and monthly reconciliation
  • Work with Custodian IT to modify income templates
  • Entering FX account transactions and allocating dividends and income, as requested
  • Cash Holdings Reconciliation:
    Reconcile holdings between custodian and internal database monthly
    Daily reconciliations, identify outages and correct as necessary
    Update pricing
  • Account Opening Procedure:
    Open/close client accounts in OLY/custodians
  • Proof monthly statements
  • Monitoring, reviewing and balancing account activities
  • Provide feedback/communication regarding status of custodian relationships and all other significant information.
  • Review fees and research/resolve all custody inquires
  • Backup team member and department in general


  • Prepare and audit tax packages
  • Proofing data
  • Prepare and audit T3 and T5
  • Error account maintenance and tracking:
  • Entry of all authorized error account transactions
  • Collection of error account authorization forms
  • Monthly reconciliation of error account balances
  • FX profit & loss tracking:
  • Calculating FX profits and losses upon clears by cash management
  • Reporting total monthly profits for clearing purposes
  • Complete audit and statement requests


  • Undergraduate degree
  • 3-5 years experience in finance industry
  • CSC preferred
  • Strong problem solving skills
  • Strong Excel skills and a good understanding of IT solutions
  • Attention to detail
  • Persistence
  • Ability to communicate problems and solutions
  • General understanding of investment operations environment

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Beth; b.title@tdspersonnel.com

If you are already registered with TDS Personnel please contact your Consultant.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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