Office Administrator

Full-time, Permanent

$55-65k

1 week ago in Administrative and Office Support

Job Description:

Our client, a commercial property management and development company located in North York requires an Office Administrator to join their team. This position will play an integral role in ensuring that all office administrative functions are coordinated to achieve a high level of productivity within the company. The Office Administrator will wear many hats at our head office location: Reception, Office Supply and Inventory Management, and Office Administrator.

Responsibilities:

  • Being the primary in-office administrator and supporting our existing employees.
  • Being the first point of contact for all incoming phone calls, manage and effectively delegate time-
    sensitive and routine requests.
    Being responsible for all daily office-management related activities including ensuring supplies are ordered, stocked, accepting deliveries and welcoming visitors.
  • Oversee all office purchases, invoices, credit cards and organization of essential office services.
  • Perform account reconciliations when needed.
  • Arrange for services such as couriers, office supplies, etc
  • Manage office spaces and equipment including general tidiness, kitchen cleanliness, parking, security and all other office management issues as they arise.
  • Ensure that all office functions and administrative activities are processed in a confidential, efficient, accurate and timely manner.
  • Data entry and database management.
  • Evaluate current office organizational structure and make improvements
  • Format documents and manage printing. Accepts and sorts incoming mail and courier packages
    and when necessary, deposits cheques at banking institutions.
  • Identify office deficiencies to determine and execute appropriate solutions and repairs.
  • IT Support: monitoring and maintaining computer systems and networks, installing and configuring printers and fax machines, and resolving system issues.
  • Responsible for keeping all office files, physical and digital, organized and up to date.
  • Organizing and maintaining of the Certificate of Insurances and WSIB Certificates
  • Assist with other departments in the company when needed
  • Assist with organizing in house social functions and events.

Qualifications:

  • Bachelor’s degree in business, administration, or a related field is considered an asset
  • Proven experience in an Office Management role, or relevant experience (3-5 years)
  • Excellent knowledge of Microsoft Office Suite (Word, Excel, and Outlook)
  • Familiarity with office management procedures and basic accounting principles
  • Experience maintaining the confidentiality of important documents
  • Strong organizational and time management skills with prioritizing and multi-tasking abilities to meet time sensitive deadlines.
  • Excellent written and verbal communication skills
  • Friendly, welcoming demeanor
  • Desire to be proactive and create a positive environment, open and adaptable to providing to
    support to the entire team.
  • The ability to take initiative and solve problems independently
  • Flexible, with the ability to deal with a rapidly changing environment
  • Solution focused, with high attention to details.

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Nika; n.gorji@tdspersonnel.com

If you are already registered with TDS Personnel please contact your Consultant.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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