EA/Office Manager

Full-time, Permanent

$70-75k

2 weeks ago in Real Estate and Development

Job Description:

Our client, a rapidly growing real estate development company located in midtown Toronto with convenient access to the subway line. They are looking for an Executive Assistant and Office Manager who can join their team.

Responsibilities:

  • Provide administrative support including calendar management, scheduling meetings, arranging conference calls, and travel arrangements and itinerary for the President
  • Monitor President’s email, may include responding to general emails, setting up requested meetings, printing attachments within emails
  • Coordinating meetings and receiving relevant information from multiple parties, preparation of documents, reports, etc.
  • Prepare, edit and format correspondence, presentations and other documents
  • Prepare expense claims and reconciliation
  • Answer and screen calls, relay messages in order of importance, prioritize emails and messages for President
  • Regularly handle confidential material and uses discretion
  • Develop and maintain necessary records and files
  • Draft memos and letters as necessary
  • Coordination of office functions and administration and assist with general office support; this includes: landlord relations (parking, heat/AC, etc.)
  • Coordinate with Insurance provider
  • Ordering office and kitchen supplies, organizing holiday gifts for vendors
  • Organizing catering for lunch meetings when necessary
  • This person will sit in the middle of the office, not at front reception
  • Personal assisting is required such as dinner reservations, scheduling of car maintenance
  • Standard office hours are 9:00am to 6:00pm, Monday to Friday

Qualifications:

  • 10 years of senior executive assisting support
  • Excellent customer service
  • Exceptional organization skills, attention to detail and ability to multi-task
  • Excellent MS Office Suite skills
  • High level of discretion and confidentiality
  • Active listening skills and problem-solving skills
  • Adaptable to various communication styles
  • Strong written and verbal communication skills
  • Patience

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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