Administrative Assistant

Job Description:

Our client is looking to bring an Administrative Assistant onto their team! Reporting to the Vice President, you will work closely with the team. As part of this group, you will play an important role in helping the team, and broader organization, become more effective, efficient and responsive to our various stakeholders.

Responsibilities:

• Schedule and organize client and prospect meetings
• Assist in the preparation and distribution of quarterly client reporting materials
• Work closely with other team members to organize client and firm events
• Support the implementation and ongoing maintenance of CRM database; manage client and prospect profiles in database, ensuring they are up to date and relevant
• Oversee the distribution of outbound marketing communications including daily outbound email
• Arrange travel and organize marketing trips for members of the team
• Ensure that office is ready for any in-house meetings
• Assist with reception duties and serve as backup for President’s executive assistant as needed
• Other general office and administrative duties as required (such as completing expense reports, shipping, mailing and filing)

Qualifications:

• 2 to 4 years of industry experience, preferred
• Post-secondary degree or certificate an asset, but not required
• Extremely team oriented but have the ability to be resourceful and work independently
• Excellent verbal and written communication skills with high attention to detail
• Strong time management, follow-up and organizational skills
• PowerPoint skills and an aptitude for database management

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Beth; b.title@tdspersonnel.com

If you are already registered with TDS Personnel please contact your Consultant.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.