Administrative Assistant

Full-time, Permanent


4 weeks ago in Administrative and Office Support

Job Description:

Our client, a health consulting firm located in North York requires an Administrative Assistant to join their team. The Administrative Assistant reports to the Firm’s Partners and Consultants and is responsible for providing professional and confidential administrative assistance to all consulting staff. This role will primarily focus on creating, formatting and managing documents and reports in addition to supporting the day-to-day organization and coordination of office activities including special projects, as required.


  • Prepare detailed reports, agenda packages and presentations using MS Word, PowerPoint, Adobe Acrobat and Excel (from notes/marked up drafts), as directed by consultants/partners, including data entry and table creation, ensuring data consistency and accuracy
  • Assemble final detailed reports for clients
  • Independently prioritize and manage multiple projects simultaneously
  • Interact collaboratively with partners and consultants
  • Scheduling of consultant calendars
  • Assisting consultants with meeting preparation and travel arrangements
  • Provide back-up support to other Administrative Assistants in a team environment
  • Undertake general office duties (filing, ordering office supplies, courier, etc.), as assigned


  • Diploma in office administration is preferred
  • Minimum of five years of experience in a related clerical/administrative position
  • Previous experience working in healthcare, long-term care, medical or research environments is an asset
  • Familiarity with general office equipment, including the ability to troubleshoot technical difficulties
  • Excellent computer and keyboarding skills, including a high degree of proficiency with
  • Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat
  • Excellent attention to detail and accuracy in data entry
  • Demonstrated experience in document preparation (e.g., developing reports from written notes), including drafting reports, developing and manipulating Excel spreadsheets and preparing and editing PowerPoint presentations
  • Highly organized and motivated with superior verbal and written communication skills and effective interpersonal relationships
  • Exceptional time management and multitasking skills, including ability to prioritize and meet deadlines with minimal supervision
  • Ability to work independently and also contribute to a strong team environment
  • Critical-thinking skills, with the ability to make sound decisions and problem solve issues

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Jillian;

If you are already registered with TDS Personnel please contact your Consultant.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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