Office Hostess

Full-time, Permanent

$43-45k

2 weeks ago in Administrative and Office Support

Job Description:

Our client, a downtown law firm is seeking an Office Hostess to join their client service & administration team. Reporting to the Office Manager, this role will provide office services and reception support.

Responsibilities:

Office Services/Admin:

  • Maintain inventory, place orders and distribute office supplies
  • Maintain inventory, place orders and distribute kitchen supplies
  • Regular mail runs to and from Post Office
  • Internal mail and fax distribution
  • Set up/ tidy up workstations/offices with supplies, arrange cleaning of area for new hires and/or departures
  • Source out special supply requests
  • Provide back up to other Office Services members as needed

Hostess:

  • Working with Receptionist, coordinate catering for client and internal lunches
  • Working with Admin/HR Assistant, coordinate special internal firm functions
  • Maintain server and staff kitchen
  • Maintain Boardroom supplies for meetings, setting up for meetings and tidying up afterwards

Reception:

  • Back up to Receptionist, acting as a firm greeter to welcome visitors, clients and announce their arrival acting as a gate keeper for couriers, contractors etc. who require access to firm premises
  • Contact Oxford for basic facilities requests, escalating as necessary
  • Maintain Taxi Chits, Billing Entity numbers and records and daily attendance
  • Keep Reception area tidy throughout the day
  • Process same day and overnight couriers, receive couriers, track packages
  • Process outgoing Registered Mail
  • May be asked to assist with other general admin tasks such as stuffing envelopes
  • Daily closing of Reception task

Qualifications:

  • Strong PC Skills with Word, Excel and Outlook
  • Proactive with the ability to use good judgment
  • Dedicated to providing awesome service with ability to manage multiple internal and external vendors and be adaptable to the needs of each
  • Previous experience within a corporate environment

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Hannah Gold; h.gold@tdspersonnel.com

If you are already registered with TDS Personnel please contact your Consultant.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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