CRM Administrator

Full-time, Permanent


4 weeks ago in Customer Service

Job Description:

Our client, a commercial real estate brokerage located downtown requires a CRM Administrator to join their team. Supporting the brokers, this role requires someone with strong Salesforce experience and a keen interest in real estate.


  • Understand, analyze, and resolve usability and stability issues in Salesforce and Salesforce compatible extensions (e.g. Salesforce for Outlook plug-in)
  • Support the CRM environment including; coordinating or conducting employee Salesforce training as required; employee transition/off-boarding, report and dashboard development and maintenance; running internal monthly and quarterly reports as required; maintaining email lists, executing administrative Salesforce tasks, and more
  • Provide exceptional customer service to all internal Salesforce users while resolving any outstanding questions and issues promptly and courteously
  • Coordinate with the Marketing Team to assist in producing mass email newsletters for various market reports
  • Follow established processes, procedures to ensure all items within Salesforce adhere to company Salesforce protocol
  • Provide recommendations for improvements as well as develop and monitor processes to ensure integrity of all CRM data
  • Maintain accurate documentation for all relevant support related processes and procedures
  • Perform Salesforce updates pertaining to technical standards, protocol, and support procedures as required
  • Participate in meetings, reporting on issues such as Salesforce activity reports, requests, protocol adherence, and escalations as required
  • Help manage, update, and replace exported Salesforce reports that have been distributed internally
  • Perform data imports from various internal and external databases as required
  • Respond to inquiries from vendors, staff and clients in a professional and courteous manner
  • Provide the Executive team / Work group leaders with Salesforce reports on a regular basis or via Salesforce analytic


  • Thorough knowledge of Salesforce and Salesforce plug-in software, procedures, standards and principles
  • Experience with sales processes, lead capture, and prospecting flow
  • Basic knowledge of data integration methods and solutions
  • Proven analytical abilities as well as diagnostic and problem-solving skills
  • Ability to work independently and in a team environment
  • Must be able to work on multiple requests, adapt to rapid changes to meet any changing business needs
  • Strong communication skills and able to share changes and findings to a variety of teams in a timely and effective manner
  • Maintain knowledge of new and upcoming Salesforce software and/or data integration
  • A positive attitude and willingness for continuous learning of new technologies
  • Accuracy and attention to detail
  • Aptitude for numbers and quantitative skills with great problem analysis and problem-solving skills
  • A team player who can work in a fast paced, deadline driven environment, and cope with changing priorities
  • Self-motivated with a positive attitude and great planning, organizing and time management skills
  • Professional and conscientious; ability to work with and maintain confidential information
  • Minimum of 2 years CRM data management experience preferably in the commercial real estate industry
  • High level of proficiency in MS Office applications – Access, Excel, Outlook, PowerPoint, Word, Internet Explorer
  • A Degree/Diploma in business, computing, data management or other related education

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Katarina Faoro;

If you are already registered with TDS Personnel please contact your Consultant.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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