Senior Administrative Assistant

Full-time, Permanent


4 weeks ago in Administrative and Office Support

Job Description:

Our client, a health retail distributor located in North York requires a Senior Administrative Assistant to join their team. Responsibilities will include the following:


  • Ensure documents are filed properly-both physically and digitally
  • Order all office supplies and handle any on-demand requests
  • Coordinate any maintenance, repair etc. with the property manager
  • Manage petty cash and credit card expense reports
  • Plan and book travel
  • Monitor and replace office supplies as needed (including but not limited to food/beverages, office stationery, and operational supplies)
  • Facilitate the sourcing, ordering, maintenance, warranty requests of hardware, office supplies, and other needs
    Organize employee activities, monthly birthday celebrations, frequent company social events
  • Plan logistics behind team-building initiatives
  • Manage the internal and external event bookings schedule, as well as facilitate event supplies, set up/take down
  • Set up new hire desks
  • Booking/coordinating Meeting rooms
  • Running office errands
  • Being the overall “go to person”
  • Travel planning & concierge bookings
  • Heavy appointment scheduling for executives
  • Expense tracking


  • Minimum of two years relevant experience working in an administrative assistant capacity.
  • Proficient in Microsoft Office
  • Ability to work both independently, collaboratively, take initiative and use good judgment
  • Ability to exercise a high level of tact, diplomacy, professionalism and confidentiality.
  • Strong organizational skills with the ability to establish and manage priorities with a superior commit to follow-through
  • Excellent, professional and effective communication skills both verbally and in writing
  • Ability to work well under pressure, meet various deadlines and be nimble
  • Basic project management experience
  • General office equipment competency
  • Ability to listen and follow instructions accurately

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Kendra Penhale;

If you are already registered with TDS Personnel please contact your Consultant.


TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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