Executive Assistant

Full-time, Permanent


2 weeks ago in Administrative and Office Support

Job Description:

Our client, a real estate development company located close to the Port Lands requires an Executive Assistant to join their team.


  • Calendar and call management
  • Drafting correspondence, proofreading and preparing letters, memos and legal documents
  • Reconciling invoices and expense accounts
  • Managing travel arrangements
  • Other administrative duties as required including filing, photocopying
  • Responsibilities include assisting with follow-up to action items arising in course of executive’s work
  • Manages complex hard copy and digital files
  • Responds and follows up on internal and external inquiries including emails, calls and mail
  • Organizing logistics and materials for internal and external meetings; taking and preparing minutes for various meetings
  • Prepare internal meetings/events – prepare materials, book rooms, order catering, etc.


  • 5+ years’ experience as an Executive Assistant
  • Post secondary education in a related field
  • Excellent command of the English language (verbal and written)
  • Excellent communication skills (verbal and written)
  • Legal background an asset
  • Extreme attention to detail
  • Ability to multi task and prioritize
  • The ability to use and troubleshoot standard business programs & including Outlook, MS Word, MS Excel, Adobe or Nitro
  • PDF
  • Excellent organizational and time management skills
  • Ability to deal effectively with other employees, departments, clients, and outside agencies
  • Excellent judgment and strong problem-solving skills
  • Able to handle sensitive information with confidentiality
  • Flexibility to work overtime when required
  • Tactful and able to manage various personality types

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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