Executive Assistant

Full-time, Permanent

$55-60k

2 weeks ago in Administrative and Office Support

Job Description:

Growing dental practice in North Etobicoke with a strong focus on current technology and client care, requires an Executive Assistant to support the CEO.

Responsibilities:

Executive Support

  • Calendar management for CEO
  • Some personal assistant activities for CEO
  • Discretion when managing calendar and applies good judgement in managing changes to calendar
  • Identify role and relationship of external parties so as to be able to appropriately prioritize meetings
  • Domestic and international travel planning/coordinating
  • Prepare correspondence and presentations as required
  • Special projects that support business activities as required (utilizes research, problem solving skills and ability to work independently)
  • Ensure stakeholders in all activities are kept abreast of status and facilitate communication between parties where appropriate
  • Maintain flexibility in role to assist all team members wherever possible
  • Work with employees, consultants and external stakeholders in a way to develop and maintain strong partnerships.

Office Manager Activities

  • Oversee the maintenance appearance and functionality of office to a high standard
  • Coordinate with property management and security team regarding our tenant obligations
  • Vendor interactions to maintain office
  • Contribute to budget process of office management
  • Vacation tracking for team
  • Maintenance of contact lists
  • Plan and co-ordinate events – client and employee events

Qualifications:

  • Highly professional approach to all interactions and activities; applies good judgement
  • Excellent communication skills – verbal and written and expresses self in a way that is supportive to our culture
  • Excellent follow thru and activity tracking skills
  • Ability to work quickly and accurately
  • Ability to multi-task and think through complex problems with a demonstrated ability to solve problems creatively
  • Strong desktop skills (Microsoft office)
  • Service orientation that is consistently delivered at a high level
  • Organised and effective time management skills
  • Curious, and strives to understand work being done and how it impacts our business
  • Attention to detail
  • Ability to apply logic and think through activities to identify best approach/solution
  • Attitude of flexibility
  • Good energy level to sustain demands of the role over the long term
  • High personal standards
  • Positive attitude and willingness to help out in all areas of the business as needed

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Lindsey Title; l.title@tdspersonnel.com

If you are already registered with TDS Personnel please contact your Consultant.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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