Office Coordinator

Full-time, Permanent

$45k

2 weeks ago in Administrative and Office Support

Job Description:

Our client, a professional services company located downtown requires an Office Coordinator to join their team. The successful candidate must have the ability to juggle with multiple timelines and requests from various stakeholders. Someone to be an integral member of the Corporate Services Team to provide support to all functions of the company.

Responsibilities:

  • Provide professional reception services including routing all incoming/outgoing office traffic and communication involving staff, clients, suppliers, building management personnel, and other visitors in an enthusiastic and professional manner
  • Manage office mail and coordination of courier services
  • Open and closes the office, ensuring that office security is maintained at all times
  • Order office and kitchen supplies, ensuing the supplies are replenished before running out
  • Work alongside HR to coordinates onboarding / offboarding for staff
  • Manage all travel bookings, based on defined procedures
  • Assist with company social event planning and social committee event planning
  • Manage the petty cash float and prepares petty cash reports for the
  • Manage prepaid expenses and other related project purchases
  • Complete bank deposits on a weekly basis
  • Prepare purchase orders based on defined processes and procedures
  • Prepare expense reimbursement requests for CEO

Qualifications:

  • Post-secondary education, preferably in a related field such as office administration
  • 2 years of relevant work experience in office administration
  • Experience reconciling expense claims
  • Experience with accounts payable data entry
  • Experience in social event planning
  • Experience handling customers and resolving conflicts
  • Highly organized with the ability to handle multiple projects/ deadlines and multi-task in a face-paced environment
  • Intermediate computer and digital literacy skills

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Sherry Boyle; s.boyle@tdspersonnel.com

If you are already registered with TDS Personnel please contact your Consultant.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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